Privacy Policy

Last Updated: June 2026

Introduction

AssetProof is an asset verification platform that helps organisations maintain records of assets and collect verification evidence.

We are committed to protecting your privacy and handling your personal data responsibly.

Information We Collect

When you use AssetProof, we may collect:

  • Name
  • Email address
  • Organisation name
  • Asset information entered by your organisation
  • Verification responses
  • Evidence photographs submitted during asset verification
  • Technical information such as IP addresses, browser type, and access logs

How We Use Your Information

We use your information to:

  • Provide and operate the AssetProof service
  • Manage user accounts
  • Send verification requests and service-related emails
  • Store and display asset verification records
  • Improve the security and reliability of the service
  • Respond to support requests
  • Evidence Photographs

Photographs submitted during asset verification are stored securely and are only accessible to authorised users within the organisation that owns the asset.

Data Sharing

We do not sell personal data.

We may share information with service providers that help us operate the platform, including:

  • Hosting providers
  • Email service providers
  • Infrastructure and security providers

These providers only process data on our behalf and under our instructions.

Data Retention

We retain data for as long as an organisation maintains an active account or as required for legitimate business purposes, legal obligations, or dispute resolution.

Organisations may request deletion of their data by contacting us.

Security

We take reasonable technical and organisational measures to protect personal data from unauthorised access, disclosure, alteration, or destruction.

However, no method of transmission or storage is completely secure and we cannot guarantee absolute security.

Your Rights

Depending on applicable law, including UK GDPR, you may have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion of your data
  • Restrict or object to processing
  • Request a copy of your data

Requests can be made using the contact details below.

Cookies

AssetProof uses essential cookies required for authentication, security, and operation of the service.

We do not currently use advertising or tracking cookies.

Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:
Email: support@oh-snap.co.uk

Changes to This Policy

We may update this Privacy Policy from time to time.

Any updates will be published on this page and will take effect immediately upon publication.